Softpress

Creating and Extending Email Links

To make a link that opens a new email message do the following:

  1. Select the HTML text or graphic item you want to create the new email and open the Hyperlink dialog from the Edit menu or press Command-k
  2. Click the External tab
  3. Select mailto: from the Protocol pulldown
  4. Add the recipients email address after mailto: in the large field in the center of the dialog
  5. Click Ok
You should end up with something like this:

mailto:fred@example.com

You can easily add extra parameters to mailto: links, such as carbon copy (CC), blind carbon copy (BCC), reply to, subject and even the message itself.

More recipients can also be added by using a comma to separate them. For example an email to fred@example.com and jane@another.com would look like this:

mailto:fred@example.com,jane@another.com

To carbon copy Jane instead of sending it to her, a parameter could be added to the end of the address by using a ? character and adding the name of the parameter (cc in this case) and an = character.

mailto:fred@example.com?cc=jane@another.com

To blind carbon copy Jane then the cc can be replaced for a bcc:

mailto:fred@example.com?bcc=jane@another.com

Notice that the first extra parameter added is proceeded with a ? character. Any further parameters will need to be separated with an & character. To add a reply to address add "&reply-to=" to the end of the link:

mailto:fred@example.com?bcc=jane@another.com&reply-to=me@here.com

The subject of the email can be added by using "&subject=". The link would then look like this:

mailto:fred@example.com?bcc=jane@another.com&reply-to=me@here.com&subject=Important Email

Finally, the message body is added using "&body=":

mailto:fred@example.com?bcc=jane@another.com&reply-to=me@here.com&subject=Important Email&body=A short email to say...

Remember, the first extra parameter starts with a ? character no matter what the parameter is. All other parameters are separated by an & character.


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Last Updated
24th of November, 2008

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